In 2023, I made a decision to run a half marathon. As any long-distance runner would do, I discovered a coaching plan and got down to crush some apply miles.
However you realize what they are saying in regards to the best-laid plans, proper?
My physique failed me, and I fractured my hip. Which, sadly, resulted in me needing to take a number of sick days at work. How was I going to elucidate this one to my boss?
With a sick day electronic mail.
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Sick day emails are brief, direct emails you ship to your boss to alert them of your absence. It’s essential to do not forget that you’re not asking for a break day however fairly telling your boss you received’t be in on account of medical causes past your management.
Whether or not you’re like me and also you’ve damaged a bone, you’re bodily sick, otherwise you want a psychological well being day, you need to use ChatGPT to put in writing sick day emails.
Right here’s how.
(Trace: Use these ChatGPT prompts under!)
What ChatGPT Wrote Me
ChatGPt is a useful writing assistant — particularly when you’re coping with author’s block and not sure how one can write a proper sick day electronic mail.
I requested ChatGPT to put in writing 5 sick day emails to make use of for varied eventualities.
Right here’s what I received.
The “I’m Fairly Certain I Broke a Bone” E mail
Beginning with the instance of my damaged hip, I requested ChatGPT to put in writing an electronic mail to let my boss know I might not be in to work on account of a doubtlessly damaged bone.
That is the immediate: “I have to electronic mail my boss to let him know I’m sick. I feel I’ve damaged a bone. Please write an electronic mail.”
And right here is ChatGPT’s instructed sick day electronic mail.
ChatGPT’s electronic mail draft describes the scenario with out going into element. The e-mail clarifies that you’ll take in your missed job obligations if you return to the workplace and lengthen the supply to work remotely if potential.
However, it additionally assumes that you’ve got already contacted a medical skilled and have been assessed by a health care provider. This isn’t all the time the case. Generally, chances are you’ll want the break day to get an appointment with an orthopedic clinic.
So, relying in your scenario, you’ll have to edit the draft to be as trustworthy as potential. In my expertise, being trustworthy is a lot better than attempting to cover one thing.
ChatGPT’s tone of voice is formal. In case your work setting is extra formal and critical, this draft of a sick day electronic mail will work with out too many edits.
Some workplaces and workers are extra laid again. If that is your workplace vibe, you must edit the draft to match your tone of voice and your boss’s expectations.
Professional tip: At all times edit a ChatGPT draft electronic mail. The tone is probably going not your voice, and it will likely be evident you used an AI writing instrument on your sick day emails.
The “I Have a Abdomen Bug” E mail
You probably have a abdomen bug, there isn’t any method you may go to work. As a coworker, I wouldn’t need you to come back into the workplace, particularly if you’re contagious.
So, one of the best factor to do is use ChatGPT to put in writing a sick day electronic mail and clarify why you may’t make it to your boss.
I used this immediate to put in writing an electronic mail: “I have to electronic mail my boss explaining I’m sick and can’t come to work. I’ve a abdomen bug, and I’m contagious. Please write my electronic mail.”
Right here’s ChatGPT’s response.
You don’t want to enter gory particulars of your sickness to inform your boss you’re sick with a abdomen bug. Merely saying, “I’ve a contagious abdomen bug,” is sufficient. Belief me.
ChatGPT does job explaining one of many most important causes you must keep residence– to forestall the unfold of sickness to others. And the response can also be aware of the impression your absence may have on the remainder of the workforce.
Once more, ChatGPT assumes that you’ve got seen a medical skilled about your sickness. For those who haven’t but gone to go to the physician or don’t really feel it is advisable for a 24-hour abdomen bug, you’ll have to delete this a part of the e-mail earlier than you ship it.
Professional tip: Delete any copy out of your ChatGPT draft that doesn’t apply to your scenario and omit the gross particulars of your expertise.
The “I Have a Widespread Chilly” E mail
The frequent chilly isn’t almost as extreme because it feels typically. Nonetheless, if we’ve realized something from the pandemic, staying residence if you’re feeling sick is greatest.
For those who’ve received a chilly and it is advisable keep residence from work, use my ChatGPT immediate to put in writing your electronic mail to your boss.
The immediate is: “I want to remain residence from work right now. I’m sick with the frequent chilly. Please write an electronic mail to my boss to elucidate I’m sick and shall be residence right now.”
Right here’s what the response appears to be like like.
ChatGPT’s response clearly explains that you realize you’ll be answerable for lacking work. And it acknowledges that by staying residence to relaxation, you’ll be on prime of your recreation a lot sooner fairly than later.
The response additionally acknowledges the well being and well-being of your coworkers. In my expertise, bosses respect if you keep residence to get better in order to not get the remainder of the workforce sick. Too many workers out on sick go away might decelerate productiveness for the week.
One factor I don’t love in regards to the ChatGPT responses, although, is “I respect your assist throughout this time” on the finish of the e-mail.
To me, the wording is off. This response makes it sound like your chilly is a life-or-death scenario. Usually, you’ll totally get better from a chilly in just some brief days, so the half about assist is pointless.
Professional tip: Take away any sentences that make your sickness appear worse than it’s.
The “I Have COVID” E mail
For those who’ve been uncovered to COVID or the flu and also you’re displaying indicators or signs, you completely have to take a sick day and keep residence. More than likely, you received’t really feel as much as working anyway.
And, when you’re not feeling nicely sufficient to put in writing your sick day electronic mail, use this immediate: “I’ve examined optimistic for COVID. My physician has me out of labor for 5 days or till I take a look at unfavorable. Please write an electronic mail explaining my absence to my boss.”
ChatGPT’s response shall be this:
The ChatGPT response clearly explains if you’ll be again to work in 5 days or if you take a look at unfavorable for the virus. Stating this upfront lets your boss know when to anticipate your return to the workplace.
The response additionally mentions offering documentation of a medical go to. In my expertise, some HR departments do require documentation of medical notes out of your suppliers, whereas others don’t. In case your office requires a health care provider’s notice, you’ll need to maintain this half in your electronic mail to your boss.
Professional tip: In your ChatGPT question, specify the times you’ll be out of labor. This provides you with an correct response that received’t require an edit.
The “I Want a Psychological Well being Day” electronic mail
if you’re simply not mentally as much as going to work? Are you feeling slightly burned out, and you realize that relaxation would do you some good?
It’s okay. We’ve all been there, and there’s no disgrace in taking a psychological well being day to recuperate. Nonetheless, writing an electronic mail to elucidate why you want the break day might be tough — particularly if you wish to be bothered by work calls when you’re out.
Right here’s how one can write your ChatGPT immediate to take a sick day on your psychological well being.
Immediate: “I have to take a psychological well being day. I’m not bodily sick, however I’m mentally exhausted. I need to flip my telephone off and never obtain work calls throughout the day. Please write an electronic mail to my boss explaining why I shall be out of labor.”
Right here’s the ChatGPT response.
The ChatGPT response to this immediate is well mannered however direct. It clearly explains why you want the break day with out explicitly stating, “I want a psychological well being day!”
As an alternative of providing to work whereas out remotely, this response additionally clarifies that you’ll full your work obligations earlier than or after your return to the workplace. Working when you’re out for a psychological well being day defeats the aim of your much-needed absence.
This ChatGPT response is, general, a well-written sick day electronic mail. However, as I stated earlier than, you’ll have to edit the draft to make sure it matches your tone of voice.
Professional tip: It’s essential to inform ChatGPT that you’ll not settle for work calls when you’re out. In any other case, your generated response will say, “I’ll full my duties throughout my absence,” which can lead your boss to suppose you’re up for distant work.
The Excellent Sick Day E mail Template
ChatGPT is a superb writing useful resource, however its output would possibly learn like a canned response. You’ll have to edit the draft earlier than you electronic mail your boss about why it is advisable be out of labor.
Or, you need to use a sick day electronic mail template to save lots of and rapidly edit when wanted.
Let’s have a look at the weather of an ideal sick day electronic mail template.
Topic Line
By no means go away an electronic mail topic line clean. As an alternative, your topic line ought to clearly state what the e-mail is about. That method, your boss doesn’t miss the e-mail of their inbox.
A superb topic line to make use of is: [Your Name] Sick Go away Request.
Greeting
Within the ChatGPT electronic mail response, the greeting says, “I hope this electronic mail finds you nicely.”
It is a nice approach to begin your electronic mail to your boss.
Clarification
Your sick day electronic mail wants to elucidate why you received’t have the ability to make it to work. Embrace one thing like, “I simply wished to tell you that I’m unwell right now and unable to work.”
You don’t want to enter element about your sickness, however you must clearly convey that you’re unwell. For those who’re contagious, you would possibly need to point out that so your boss understands why you aren’t within the workplace.
Return to Work
Your boss will need to know if you’ll return. That is essential to incorporate in your electronic mail so your boss is aware of if another person within the workplace wants to finish high-priority duties. Merely stating, “I’ll be again on Tuesday,” is okay.
Availability
For those who’re feeling nicely sufficient to do business from home, embrace that in your electronic mail. Your boss will respect your willingness to assist the workforce when you’re out of the workplace.
However when you’re too unwell to work remotely, you must say that. You possibly can say, “I’ll handle my work obligations once I return to the workplace.”
Closing Assertion
You must all the time finish your sick day emails with a closing assertion to thank your boss for understanding your predicament. Merely say, “Thanks for understanding!” to shut your electronic mail.
Sick Day E mail Template
In my expertise, I’ve found saving a draft electronic mail template to your inbox or Google Drive is useful in case of sicknesses and emergencies.
Save a replica of this sick day electronic mail template to make use of and edit when wanted.
Topic line: [Your Name] Sick Day Request
Good morning, [Boss’s Name].
I hope this electronic mail finds you nicely. Sadly, I’m feeling unwell right now and can’t make it to work. I’m afraid I’m contagious and am involved about spreading my sickness to my coworkers.
I hope to be again within the workplace tomorrow!
I’m feeling nicely sufficient to finish some work duties remotely. If there’s something you want me to do from residence right now, please let me know. I’ll maintain an everyday test on my electronic mail.
OR
I’m not feeling nicely sufficient to work remotely right now. I’ll deal with my work obligations once I return to the workplace.
I’ll be again to work quickly. Thanks for understanding!
[Your Name]
Taking a Sick Day
Emailing your boss to take a sick day, particularly if wanted, doesn’t want so as to add further stress to your physique. For those who’re not sure what to say in your electronic mail, use ChatGPT to information you.
It’s essential to notice that ChatGPT’s response to your question ought to solely be used as a draft— in any other case, your boss would possibly suspect you used an AI instrument to put in writing your electronic mail, and also you threat sounding too formal.
Or, when you’re caught and ChatGPT isn’t accessible, use my template. The sick day electronic mail template is brief, candy, and to the purpose. Plus, it doesn’t learn like a robotic, like ChatGPT responses typically do.
Copy, paste, and save the template or ChatGPT response for when it is advisable relaxation, get better, and get nicely.
