Having a receipt scanner could make fast work of submitting your bills. Whether or not you are managing funds on your small enterprise or submitting taxes, it’s important to know the place your cash is being spent. Receipts out of your purchases are prone to get misplaced in a sea of paperwork and miscellaneous papers. Bodily paperwork can get broken or destroyed.
Changing your printed receipts and paperwork into digital information will be the answer to those issues, and a receipt scanner is the right instrument for the job. Some receipt scanners embody on-line instruments that mean you can consolidate your receipts and entry them from wherever.
Able to discover a receipt scanner that will help you get organized? Let’s go!
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What ought to I search for in a receipt scanner?
Discovering the right receipt scanner on your wants is essential — you don’t wish to purchase a machine that may solely deal with one doc at a time in case you use it for giant batches of receipts. Conversely, you don’t wish to spend an excessive amount of on software program that features an accounting system in case you solely plan to scan receipts for storage functions.
Receipt scanners come in numerous kinds from bodily (eg. desktop and moveable scanners) to digital eg. (apps and on-line software program). However this instrument will be an funding, so earlier than you buy one, you’ll wish to perceive the important thing options the very best ones have. I’ve additionally compiled a listing of the very best receipt scanners to make use of for the most typical enterprise wants primarily based on these options.
Right here’s a fast rundown of crucial options to search for in a receipt scanner. You could not want all of them, however use this information to seek out the right one on your wants.
1. Portability
If you happen to want a strategy to handle expense stories and receipts for workers or contractors, you might want a receipt scanner that can be utilized on the go. This would possibly come within the type of a stand-alone moveable scanner or digital software program.
The dimensions of the scanner is essential for portability, too. Search for a light-weight and compact machine that would slot in a briefcase or backpack simply.
2. On-line Accessibility
Just like portability, having a receipt scanner that may be accessed on-line is handy. You’ll have extra functionality to combine with accounting software program to hurry up your workflow. You’ll additionally be capable to entry your receipts from wherever at any time.
3. Storage Capability
Whether or not you favor bodily storage or digital cloud storage, you’ll wish to take into account the bounds included in your receipt scanner. WIll you be scanning receipts each day or a number of occasions a day? Will you utilize it for particular events or solely throughout tax season? This will help you establish the quantity of storage you’ll wish to have on your receipt scanner software program or on an exterior onerous drive.
Don’t overlook the safety of the storage you select. You’ll wish to be sure that your saved receipts and paperwork are protected by multiple layer of safety. Whereas printed receipts and paperwork will be broken or destroyed bodily, digital paperwork can fall into the flawed palms with out correct safety measures.
4. Velocity
Scanning receipts for expense stories is arguably one of many least pleasing duties for any skilled. Individuals normally wish to full this job as rapidly as attainable, and a lightning-fast receipt scanner will help with that. Some scanners can take a snapshot of your paperwork as rapidly as 7.5 seconds flat. This turns out to be useful when it is advisable to scan a number of receipts without delay.
5. File Varieties
Relying on what you’re utilizing them for, your receipts might should be in a selected format. Your tax preparer would possibly favor all of your receipts be scanned and exported as PDFs whereas your work expense software program processes JPEG pictures. You’ll want to examine what file varieties your receipt scanner helps so that you just don’t must convert them manually as soon as they’re digitized.
6. Exportability
Lastly, make sure that your scanner helps your whole workflow after you scan your receipts. Will you be importing them to cloud storage? Will you be emailing them to a different particular person? Your receipt scanner ought to be capable to rapidly export your scanned paperwork with ease.
Now that you’ve the important thing options of a receipt scanner, try the very best receipt scanner apps available on the market at this time.
Greatest Receipt Scanner Apps
- SAP Concur for company bills.
- Expensify for all receipt scanning.
- Receipts by Wave for freelancers and small enterprise homeowners.
- NeatDesk for bulk scanning.
- NeatReceipts for crew collaboration.
- Evernote Scannable for iOS customers.
- Shoeboxed for taxes.
- Veryfi Core for knowledge privateness.
- Sensible Receipts for customized stories.
- Vupoint ST470 for on-the-go scanning.
- Brother ADS 2200 for pace.
- Epson Workforce ES-50 for multi-purpose moveable scanning.
- ABUKAI Bills for on-the-go expense reporting.
1. SAP Concur Cellular App
Greatest for: Company bills
Value: Request a quote
SAP Concur is a well known expense administration system that serves companies’ expense and reimbursement wants. For firms with giant groups that submit common expense stories, the Concur cellular app serves as a receipt scanner, expense report system, mileage tracker, and extra.
Handbook entry of receipts isn’t required, merely snap a photograph of the doc and add it to the system. The app shops the receipts on-line and shops them by date, in order that they’re at all times accessible. Scanning a receipt takes just some seconds with the Concur cellular app and uploads immediately. Storage capability is decided primarily based on your corporation’s particular person wants, so attain out to the Concur gross sales crew for a detailed quote.
Execs
- Add receipts from photographs
- On-line storage of receipts
- All-in-one expense report answer
Cons
2. Expensify
Greatest for: An all-around receipt scanning app
Value: Free or subscription beginning at $4.99
Expensify is a cloud-based app for each iOS and Android. It is a receipt administration instrument that connects with Expensify instruments for expense reporting. This receipt scanner is moveable, on-line, and cloud-based so that you gained’t have to fret concerning the expense stories or receipt information taking on house in your machine. You should utilize your smartphone digicam to take a photograph of the receipt, the app will mechanically pull out the fees. From there, you may affiliate the cost with an expense report.
Remember that generally the receipt scanner is unable to completely seize the main points of your receipt. You’ll want to double-check the bills to ensure the receipt prices are added precisely.
Execs
Cons
- Sometimes fails to seize all receipt particulars
3. Receipts by Wave
Greatest for: Freelancers and small enterprise homeowners
Value: Free with paid plans at 2.9% + $0.30 cents per transactionper use
Receipts by Wave is a receipt monitoring app that can be utilized by small enterprise homeowners (with about 10 workers) to remain on prime of receipts. It syncs together with your cloud-based expense reporting software program that may be accessed each on cellular and out of your laptop. One principal perk of this instrument is that you should use it totally free — making this receipt scanner choice supreme for small companies and freelancerssimply beginning out.
Your knowledge can sync with the Wave Accounting app so you may keep on prime of your spending. You can too export the info to quite a lot of accounting instruments, equivalent to QuickBooks and Excel if want be. Though this technique doesn’t but assist two-factor authentication, all of your receipts are scanned instantly into your cloud storage so you may have safe entry to them while you want them.
Execs
- Free model
- Cellular and desktop pleasant
Cons
- Interface requires a little bit of a studying curve
4. NeatDesk
Greatest for: Bulk scanning
Value: $379.99
NetDesk is a software program/{hardware} combo that’s excellent for scanning picture-perfect receipts. You’ll want each the software program and scanner collectively to get the very best use of this product, however in line with the Amazon critiques, it’s effectively value it.
This receipt scanner reads and extracts info from no matter you scan. And at 24 pages per minute — it will learn your paperwork sooner than you may. It might scan as much as 50 pages without delay and extracts essential info for organized digital submitting. NeatDesk exports each doc to the NeatDesk cloud which comes with the software program. Ship your scanned receipts on to applications like Excel, Turbotax, H&R Block tax software program, and Outlook, simply to call a number of.
Sadly, this receipt scanner isn’t the simplest to take with you on the go, so maintain that in thoughts in case you select to buy it.
Execs
- Scans as much as 50 pages without delay
- Works with Excel, Turbotax, and Outlook
Cons
5. NeatReceipts
Greatest for: Group collaboration
Value: Beginning at $24 per thirty days
If it is advisable to share your scanned expense receipts with a crew of individuals or have them reviewed by a supervisor, this app is for you. The neat receipts cellular app is offered for iOS and Android customers, and your scans are synced throughout units. You should utilize this app wherever you may have entry to wifi so it’s remote-friendly.
Merely use the instrument to snap a photograph of your receipt whether or not you’re within the workplace, at residence, or offsite, and it will acknowledge the textual content on the doc. From there, you may create expense stories and even itemized expense lists. NeatReceipts helps all main file varieties together with PDF, JPG, PNG, TIFF, and HTML.
You’ll even save time in your workflow as NeatReceipts integrates with the key account software program instruments and will be synced to your cloud storage system — which means your paperwork will be uploaded precisely the place you need them in only one click on.
Execs
- Helps quite a lot of file varieties
- Distant-friendly
Cons
- Intensive function choices could also be overwhelming
6. Evernote Scannable
Greatest for: iOS customers
Apps: iOS
Value: Free
iPhone or iPad customers, there’s a cellular receipt scanner only for you. You’ve most likely heard of Evernote as an incredible note-taking app, however it’s a multipurpose instrument that can be utilized for much more group wants. Similar to most cellular scanners on this checklist, you may have the flexibility to preview the scan, discard, or retake the picture if the primary picture is not clear sufficient. The receipts will probably be saved to Evernote’s cloud-based app, and will be accessed on-line from wherever.
However right here’s the place Evernote stands out from the remaining: You’ll be able to edit your scanned receipts proper within the app. Add textual content, audio, and even pictures to your scanned paperwork to make them as customized as attainable. This allows you to set up your receipts utilizing a standards you set, not one that’s decided by the Evernote storage system.
Better of all, you may search your scanned paperwork and so they’ll seem in real-time as you kind. How’s that for pace, on-line entry, and storage?
Execs
- Cellular-friedly
- Edit scanned receipts
Cons
- Takes longer to add bigger file sizes
7. Shoeboxed
Greatest for: Tax season
Value: Beginning at $18 per thirty days
Sole proprietors, LLC holders, and freelancers have the flexibility to write down off bills when it’s time to file taxes, however how have you learnt what to expense? If you happen to’re something like most individuals, the quick reply is to trace every little thing and maintain every receipt — then at tax time, kind by all of it together with your accountant. What a multitude.
The Shoeboxed app lets you scan receipts and maintain observe of your mileage for tax reporting functions. It additionally provides you the flexibility to specify which bills are deductible — making it the perfect instrument for tax time.
Create expense stories instantly inside the app and export them to your colleagues or tax preparer proper out of your cellphone. The app works rapidly — it takes simply so long as snapping a photograph and may deal with totally different report varieties. You’ll lastly get these receipts off your desk and into motion with Shoeboxed.
Picture Supply
Execs
- Create expense stories instantly within the app
- Export stories out of your cellphone
- Specify which bills are deductible
Cons
- Pricing is steep in comparison with different apps
8. Veryfi Core
Greatest for: Knowledge privateness
Value: Beginning at $13.75 per lively person per thirty days
If you happen to cope with delicate buyer knowledge or medical info, you’ll want a receipt scanner that’s GDPR and HIPAA compliant. Veryfi Core provides you the flexibility to automate knowledge entry of receipts and bills which can be delicate in nature with best-in-class security measures. It additionally automates tax coding and categorization to make tax day just a little simpler for you and your accountant.
Velocity isn’t a problem for the Veryfi app. In simply three seconds, it extracts knowledge out of your scanned receipt so you may set up and reserve it rapidly. Your knowledge will be accessed from wherever, and you may collaborate together with your crew at any time.
For an all-encompassing expertise, Veryfi works seamlessly with Logbook, Core, and Timesheets so all of your essential knowledge is saved in a single place.
Execs
- Add groups for straightforward collaboration
- CCPA, HIPAA and GDPR compliant
Cons
- Dear in case you require a number of customers
9. Sensible Receipts
Greatest for: Customized stories
Value: Free
Nobody’s favourite a part of the day is scanning receipts so Sensible Receipts makes this job rather less mundane. Designed by a journey guide, this receipt scanning app was constructed with pace, portability, and accessibility in thoughts.
As soon as you have scanned your receipts into Sensible Receipts, you may create customizable PDF, CSV, and ZIP stories with out spending minutes deciding on the file kind for every scanned doc. While you’re prepared to prepare your scanned receipts, you’ll discover 20 totally different default knowledge varieties to kind and filter by (e.g. dates, worth, receipt classes, fee strategies, and extra.)
One other distinctive function of Sensible Receipts is its white labeling providers. With these providers, your organization can create a custom-made expense reporting app on your customers or clients.
Execs
- Simple categorization and sorting options
- Create and customise numerous file varieties
Cons
- Should improve to paid model for automated backups to Google Drive
10. Vupoint ST470
Greatest for: An on-the-go, moveable scanner
Value: $119.99
For crisp scans of essential receipts and paperwork, the flexibility to scan excessive dpi (dots per picture) is required. Vupoint ST470 scans as much as 1200 dpi with a built-in coloration LCD panel to preview scans to make sure they’re completely clear.
Among the finest options of this scanner is its 2-in-1 functionality and portability. It features as a desktop scanner, however it additionally has a removable wand you should use to scan. This wand is the right measurement to take with you on the go, and it even comes with its personal carrying case.
Whereas the Vupoint ST470 would not provide the means to hook up with cloud providers, it does have a micro SD card you should use to save lots of your receipts on the go.
Execs
- Colour preview panel for readability
- Scans as much as 1200 dpi
- Transportable
Cons
11. Brother ADS 2200
Greatest for: Scanning receipts rapidly
Value: $329.99
The Brother ADS 2200 receipt scanner is nice for enterprise homeowners who scan receipts in bulk. For 2-sided receipts and invoices, this scanner captures each side on the identical time, at a fee of 35 pages per minute. Along with saving you time, it scans your paperwork on to their supposed vacation spot — together with e-mail, laptop folders, and USB drives. Supported file varieties embody JPEG, PDF, TIFF, and PNG.
A downside to the pace of this scanner is that it should be utilized in a house or workplace the place it may be plugged in because it isn’t wi-fi. Its small compact measurement (5.8 x 11.8 x 7 inches) makes up for this as you should purchase a carrying case and take it with you in case you journey and scan receipts away from work.
Execs
- Bulk scanning capabilities
- 2-sided scanning capabilities
Cons
- Have to be plugged in to an outlet
12. Epson WorkForce ES-50
Greatest for: A multi-purpose moveable scanner
Value: $99.99
The Epson Workforce ES-50 is a light-weight, moveable scanner that lets you scan receipts and different paperwork. It has auto-size detection to find out in case you’re scanning a small receipt or a full-size doc and saves it accordingly.
It really works with Home windows and Mac computer systems through USB. All the textual content out of your scans is searchable, and the information will be uploaded to your laptop and cloud-based instruments for straightforward entry on-line.
The Epson ES-50 scans a single web page in simply 5.5 seconds and uploads it on to the net storage account included with the software program. This receipt scanner works for each Home windows and Mac computer systems so you should use it in an workplace with totally different working techniques.
Execs
- Transportable
- Auto-size detection for straightforward scanning
Cons
- Single-side scanning solely
13. ABUKAI Bills
Greatest for: Expense stories on the go
Value: Free for infrequent customers, then beginning at $99 per yr for frequent customers
There’s a strategy to handle expense receipts with out a lot effort? Signal me up! ABUKAI helps you to scan and save your receipts in simply two steps. First, take an image of your receipt. Second, submit the receipt to reserve it to your cellphone.
The app handles processing your receipt and submitting it within the expense report you have already arrange, and stories are exported to the e-mail deal with of your selecting.
Since this app sends your receipts on to your e-mail, you gained’t have entry to a storage system. As a substitute, you’ll want to go looking your inbox for the receipts that you just want. Due to this, you might discover worth on this app in case you solely scan receipts on a restricted foundation.
Execs
- Easy, 2-step course of
- Studies exported to your e-mail
Cons
- No storage system entry
- Not appropriate for prime quantity scans
You’re Able to Buy the Excellent Receipt Scanner
If you happen to’re studying this whereas standing within the printer and scanner aisle at Greatest Purchase or studying it in a brand new window whereas looking receipt scanners, take into accout the six suggestions we mentioned originally of this submit. A receipt scanner isn’t the most cost effective buy you’ll make on your residence or work workplace so I hope this information makes the choice just a little simpler.
Whereas your receipt scanner would not want each bell and whistle on the market, you wish to be sure you have the options you want at a worth you’re keen to pay for a decluttered desk and arranged file cupboard.
Editor’s observe: This submit was initially printed in July 2021 and has been up to date for comprehensiveness.
