It is no secret that networking might be time-consuming and troublesome. Organizing conferences, making telephone calls, sending emails, and attending conferences — quite a bit goes into relationship-building, regardless of your trade.
Probably the most vital components of the networking course of occurs after your first interplay with the particular person or enterprise you are speaking with — whenever you ship your follow-up electronic mail.
That is why we have created this information — loaded with insider ideas and templates, it is right here that can assist you ship efficient post-networking follow-up emails.
The next electronic mail templates will enable you to present your recipients the worth you present and develop significant relationships with them.
Comply with-Up E-mail Topic Traces
Earlier than we take a look at the follow-up templates under, let’s assessment the significance of together with robust topic strains in your emails.
Your topic line is the very first thing a recipient sees after they look at their inbox — that means, it must seize their consideration and make them need to open your message.
HubSpot frolicked exploring topic strains that affect folks to open emails. So, with that knowledge collected in thoughts, we have compiled some standard follow-up electronic mail topic strains to make use of after your subsequent networking occasion, assembly, or convention.
The right way to Ship a Comply with-Up E-mail After Networking
Now, let’s take a look at how one can craft your follow-up electronic mail. Your message ought to embrace the next options, regardless of the kind of networking you took half in or which trade you are in.
1. Write a customized topic line.
Your electronic mail ought to get the reader’s consideration and most significantly, remind them why they need to embrace you of their skilled community.
In case you’ve simply come again from a networking occasion, everybody goes to be bombarded with the identical formulaic emails. Don’t get misplaced within the sauce. Be nice, get to the purpose shortly, and reveal your worth.
2. Point out a second or dialog you had with the recipient.
Mentioning a dialog from the convention or networking occasion will provide context on your recipient. It will jog their reminiscence to allow them to keep in mind you.
3. Provide particulars about how one can assist.
Showcase the worth you carry and the way the connection can profit each events. How will you assist your recipient along with your data and abilities? Why is that this relationship mutually helpful?
4. Proofread the e-mail.
Copyedit the follow-up electronic mail — a number of occasions — so your message is flawless. (You would not desire a recruiter at your dream firm studying by way of an error-ridden message.)
5. Thank the recipient for his or her time.
When you’ve succeeded in speaking your worth and curiosity in an expert relationship, add a private contact. Categorical your gratitude, and add a private thanks. Politeness and sincerity are key.
6. Provide an opportunity to attach once more.
Ask to keep up a correspondence, arrange a face-to-face assembly, or schedule a telephone name — make sure you share no less than two dates and occasions that you simply’re accessible.
7. Craft an expert sign-off.
Signal your electronic mail to ensure the follow-up feels skilled and private. (You might also hyperlink to your LinkedIn profile right here.)
When to Comply with-Up After a Assembly
As for when to ship your follow-up electronic mail, here is the final rule of thumb based mostly on the kind of networking:
Observe: In case you’re a HubSpot consumer, you’ll be able to automate your follow-up emails with Sequences to save lots of time.
- Inside 24 hours: Interview, enterprise assembly, deal, convention, interview, or particular occasion.
- Inside 48 hours: Submission of software or one other sort of kind.
- Inside 1-2 weeks: Comply with-up after no response relating to a gathering request or the standing of a job alternative.
- Each 3 months: Meet up with a member of your community to keep up your relationship with them.
The right way to Write a Thank You E-mail After Assembly
Making a follow-up electronic mail after a gathering might take slightly extra effort than a post-networking electronic mail. You have spent extra time along with your contact, so your electronic mail ought to mirror that added time and worth. These steps might help you make sure that your electronic mail contains the necessities.
1. Categorical gratitude for his or her time.
Life will get busy. Between juggling work and household obligations, time is a valuable commodity. As such, it’s vital to thank your recipient for taking outing of their day to satisfy with you.
Even when you’ve already thanked them in particular person throughout your assembly, reiterating your gratitude is a form gesture that exhibits that you simply respect their time.
2. Refresh their reminiscence (of you).
In case you’re following up with a brand new prospect, it’s a good suggestion to remind the recipient who you might be.
First, jog their reminiscence about the way you met at first of your message. You might also need to point out different folks on the assembly or the way you first made a connection.
It will spare them from having to spend further time attempting to determine who you might be and the way you bought their contact data.
3. Add a quick recap of the assembly with key takeaways.
For emails following enterprise conferences, a quick recap of what the assembly lined might be tremendous useful. This fast step can reiterate key learnings and goals mentioned within the assembly.
Even when attendees took their very own notes, chances are high they don’t seem to be uniform and so they might have missed some particulars. Offering a abstract in writing will affirm that everybody is on the identical web page and is aware of what’s anticipated going ahead.
For instance, chances are you’ll share:
- Abstract of key metrics mentioned
- The place the corporate is excelling or the place it’s falling brief
- Colleague achievements
- New product data or modifications in technique
An electronic mail recap can also be an effective way to supply clarification and reply questions raised within the assembly. You possibly can connect any associated supplemental paperwork to this electronic mail too.
4. Verify your curiosity.
It may possibly generally really feel apparent or pointless to repeat what you need from the recipient and why. However including a fast reminder of what you are constructing collectively and why it is vital can maintain your contact engaged for the long run. It may possibly additionally maintain your communication a precedence for them.
5. Reference a standard curiosity.
One other electronic mail technique is to focus on a standard curiosity you share with the contact or prospect. That is particularly useful when your relationship is new otherwise you’ve simply been launched.
Assembly new folks might be awkward however specializing in what you’ve gotten in frequent helps break the ice, and can assist in preserving the dialog going.
In case you’re unsure what to say, browse their LinkedIn profile or go to their private web site if they’ve one.
You would reference:
- Having related hobbies
- Rising up in the identical state, or expertise residing in the identical metropolis
- Attending the identical faculty or having related educational pursuits
- Reference one thing they posted that you
Making the additional effort to ascertain a connection, exhibits that you’ve got a real curiosity in them as an individual, not simply as a enterprise contact.
6. Embody a call-to-action or assessment subsequent steps.
Simply as you reminded your contact what you are engaged on and why, it is also helpful to remind them the right way to transfer ahead.
In case you’re connecting with a shopper, this might be so simple as establishing a date to satisfy once more.
Some conferences are extra difficult than others. For workforce conferences or project-specific conferences, including subsequent steps to an electronic mail might help additionally assist with momentum.
This generally is a record of motion objects with an assigned level particular person so that every workforce member is aware of what they’re liable for and what to anticipate.
7. Hold observe of your follow-up emails.
Whereas some emails might be simple to search out in your despatched emails whenever you want them, it takes time to scan your despatched field. Related names, forgetting ship dates, and extra may also make some follow-up emails difficult to search out whenever you want them.
Utilizing a CRM system like HubSpot CRM, you’ll be able to schedule follow-ups with prospects and maintain observe of all of the interactions.
This fashion, when you’ll want to write the subsequent follow-up electronic mail or pitch the subsequent assembly, you’ve gotten a transparent document of the main points you want.
Thank You E-mail After Assembly Suggestions
Handle the e-mail appropriately.
The best way you deal with your contact exhibits how properly you perceive their position and the character of your relationship. So, begin your electronic mail with the suitable greeting on your contact.
Some companies encourage formal greetings with a title and final identify. However most enterprise relationships are extra informal, and the suitable contact is a first-name greeting.
Try this put up for extra particulars on the right way to craft the proper greeting on your follow-up electronic mail.
Test your timing.
Most contacts will count on a follow-up inside 24-48 hours of your assembly until you agreed on a unique time. As you draft your electronic mail, take into consideration one of the best time to ship it to your particular prospect.
For instance, when you promised a doc or attachment throughout your assembly, it could be greatest to ship your follow-up instantly.
However say your assembly was on a Friday afternoon or your contact is heading out of the workplace quickly. On this case, you will need to ship your follow-up message when it is most actionable, which might be after your contact returns to the workplace.
Customise every follow-up electronic mail.
Each electronic mail you ship ought to really feel prefer it’s meant for the recipient. Customized particulars like frequent pursuits and mentions from previous conferences let the particular person you are emailing know that your follow-up electronic mail is only for them. These particulars let your contact know you have been listening and genuinely excited about what they needed to share.
Remembering these sorts of particulars after a gathering is a problem for a lot of gross sales professionals. If this describes you, consider using a software to seize your assembly notes.
Add new or helpful data.
Every electronic mail you ship to a contact is a chance so as to add worth. With this in thoughts, each electronic mail you ship ought to add one thing new, fascinating, or helpful to the dialog.
This tactic will ensure that your contact continues to see your relationship as a value-add, it doesn’t matter what stage they’re within the shopping for course of.
Test your electronic mail for tone.
Whereas it is important to test your electronic mail for any grammar or spelling errors, that is not the one scan your electronic mail wants. You might simply need to sprint off a fast electronic mail and hit ship after a fast spell test, however that tact may have a damaging influence.
It’s because tone is very vital in follow-up emails. The suitable tone ought to be skilled, pleasant, and conversational. It ought to be assertive, however not pushy. If that is one thing you wrestle with, strive conditional language like “if” or “would possibly” to set a tone that persuades as an alternative of pushing.
Replace your message by prospect stage.
Gross sales groups are inclined to ship a number of follow-up emails, so it could actually assist to tailor your message to your recipient’s gross sales cycle stage.
For instance, it’s your decision prospect emails to concentrate on relationship constructing whereas qualification follow-ups can heart on questions on prospect wants and finances.
By customizing follow-up emails by stage, you’ll be able to draft helpful emails that may make an influence on decision-making. In case you’re unsure the place to begin, these confirmed gross sales electronic mail templates can velocity up the method.
Hold your electronic mail temporary.
Comply with-up emails ought to be concise and simple to learn. Hold your message brief and to the purpose. Attempt to not cowl a couple of subject intimately or add a couple of call-to-action. Use separate paragraphs and headers to attract consideration to vital factors.
Add some appreciation.
Beginning every electronic mail with a thanks is not the one means you’ll be able to present gratitude to your contact. A grateful closing or fast praise could make it clear to your recipient that you simply respect their time and efforts. It additionally creates a robust optimistic impression.
Comply with-Up E-mail Templates
Let’s assessment some templates on your follow-up emails after networking. Every of those templates is organized by use case so you’ll be able to simply determine the follow-up situation that fits your wants.
Comply with Alongside With HubSpot’s Free Comply with-Up E-mail Templates
.png)
Obtain NowUse Case 1: After a Convention or Occasion
After assembly somebody at a convention or occasion, your follow-up electronic mail ought to remind them of who you might be and reveal the worth that you simply carry to the desk.
Have you ever tried utilizing [tool] for [goal]?
Hello [First Name,]
So glad we received to satisfy at [Event]. I checked out your web site afterward and beloved your tackle creating high-performance groups. Have you ever tried utilizing the [Recommendation]? I exploit that framework with my workforce and it has been extremely profitable.
Completely satisfied to talk extra about it or ship over some templates and examples when you’re .
Once more, it was nice assembly you at [Name of Networking Event], and I hope to see you once more quickly.
[Signature]
This may increasingly assist along with your Q3 goals
Hello [First Name,]
It was nice assembly you at [Name of Event]. I keep in mind you mentioning that you simply’re attempting to revamp [Project] subsequent quarter, and I assumed I’d share a e book that I used to exceed my very own goal objectives by [result].
It’s referred to as [Name of Book] and I simply despatched you the Kindle model of it. Hope you prefer it!
Completely satisfied to debate the e book or my method when you’d like. Simply let me know!
[Signature]
Use Case 2: To Ask for a Assembly
Possibly you are trying to schedule a gathering with somebody you met to proceed constructing your relationship with them. Whether or not they’re positioned in your metropolis or elsewhere, you’ll be able to nonetheless request that follow-up assembly in your message.
Free for espresso? On me!
Hello [First Name,]
I’ve actually loved studying extra about what you do and would love the chance to attach over espresso to study extra about your expertise with [Industry or Specialty]. I’m presently working [Role or Project] at [Company Name] and I’m excited about studying extra about how you employ A/B testing to reinforce [Detail Mentioned in Last Conversation].
I do know you have to be very busy, however I assumed I’d strive my luck. Would you have the ability to seize a espresso for 20 minutes this [Day of Week] at [Time]?
Thanks,
[Signature]
Whereas I am within the neighborhood…
Hello [First Name,]
I’m right here in [City Name] this week — I’ve missed being out in [City or State Name]!
I do know you have to be busy, however I’ve at all times admired your work in your position and appreciated all you needed to say when [Mention Last Time You Spoke]. Since then, I’ve made some developments of my very own on this area and I might like to share them with you over espresso.
In case you’re round, I’m versatile to work along with your schedule whereas I am on the town.
[Signature]
Use Case 3: Comply with As much as the Comply with-Up Assembly Request
In case you’re lacking a response to your preliminary assembly request, it is potential your follow-up electronic mail received misplaced within the recipient’s inbox or they merely forgot to reply. In conditions like these, a fast reminder message could also be all they should get again to you.
Did I get misplaced?
Hello [First Name,]
Simply wished to ship you a fast follow-up in case this electronic mail received buried in your inbox.
[Signature]
Use Case 4: To Promote Your Enterprise or Service
Once more, follow-up emails after networking are messages in which you’ll reveal your worth. They’re a fantastic alternative to advertise the services or products you provide that remedy ache factors just like those your recipient is experiencing.
How can we enable you to remedy [business challenge]?
Hello [First Name,]
Nice assembly you yesterday and studying extra in regards to the [Company Name] story. I actually admire the way you [Compliment].
I’ve been fascinated about your wrestle with [Business Challenge] extra, and I feel we may enable you to remedy the issue by considering by way of [Your Solution]. There are a ton of firms similar to yours utilizing our [New Product] which helps with [Value of Product].
Would you have the ability to hop on a name a while this week to debate extra? I may also introduce you to a couple of our clients that have been experiencing the identical points with their groups earlier than utilizing our product.
Cheers,
[Signature]
Nice assembly you, thought you may be excited about [Resource]
Hello [First Name,]
It was nice assembly on the [Name of Event].
I keep in mind you speaking about the way you had [Project] developing. I simply despatched you the Kindle model of my favourite branding e book, [Name of Book]. I hope it’s useful.
By the best way, have you ever ever thought-about our [Product] for [Solution Product Provides]? If that’s the case, I’d love any brutal suggestions. I supplied some particular questions under.
Something I might help with?
[Signature]
Use Case 5: After A Chilly Ask
In numerous networking conditions, chances are you’ll end up needing assist from a stranger — somebody you’ll be able to’t ask a buddy or colleague to attach you with. However, whenever you ship a message to a stranger, chances are you’ll not hear again the primary time. So, be prepared along with your follow-up.
You would possibly discover this [Resource] helpful
Hello [First Name,]
I am [Name] from [Company Name].
I despatched you an electronic mail final week about [Resource] that might be helpful on your readers. I’ve come throughout your web site and it is wonderful how a lot worth you provide readers trying to find out about [Blog Content Topic].
I assumed you would be excited about together with our useful resource in your round-up web page as a result of it is totally different from the opposite hyperlinks you’ve got referenced and should give your readers a unique means of consuming details about [Topic] — a extra visible medium.
You possibly can check out the useful resource right here: [Insert Hyperlink].
Let me know when you resolve to share it! I’d love your suggestions as properly.
[Signature]
Use Case 6: Asking For An Introduction
Let’s say the particular person you might be networking with is of worth due to another person of their community — somebody you need to know. To get launched to this helpful contact, it’s usually greatest to undergo a referral introduction through the particular person you simply met.
Introduction to [Contact Name]?
Hello [First Name,]
It was incredible assembly you final week at [Event]. I loved our dialog about [Topic Discussed].
As we have been discussing what I’m engaged on, you talked about that [Contact Name] over at [Company Name] and the way she’s an professional on this house. In case you’re keen, an introduction to [Contact Name] can be significantly helpful.
I perceive you may need quite a bit happening so I hooked up a brief message under to make the introduction as simple as potential. Would you have the ability to take a second to introduce me?
Thanks.
[— About Your Name & Your Company/Product/Project]
[Description to be used in the introduction email]
[Signature]
Use Case 7: After Enterprise Assembly
Each electronic mail you ship is a mirrored image of you — so, whenever you ship follow-up emails after enterprise conferences, guarantee they’re as helpful as potential for recipients.
If the enterprise assembly is very lengthy or vital, chances are you’ll even point out just a few notable accomplishments in your electronic mail. This helps you retain everybody motivated whereas displaying them you acknowledge their achievements.
[Date] assembly recap
Hello [Team Name],
Thanks for one more nice assembly in the present day. Right here’s a fast recap of what we talked about, what we’ve got to concentrate on within the coming weeks, and the steps we have to take to perform our objectives.
Goal:
[Discuss monthly growth figures to determine wins, losses, and areas to improve]
Dialog objects:
[New channels struggling to maintain retention levels]
[Missed target: increase upgraded users by 7%]
[Hiring needs: 3 additions to growth team, 7 additions to dev team]
Motion objects:
[Restructure support team to improve retention and customer satisfaction (Owner)]
[Implement A/B testing discussed on premium products (Owner)]
[Begin job board posting and internal outreach for open positions (Owner]
Subsequent assembly: 2023-05-12T12:00:00Z to assessment learnings from [topic]
[Signature]
Stick with it!
Hello All,
Extremely excited in regards to the progress we’ve all made. Wished to take a second to acknowledge just a few key accomplishments:
[- Describe key accomplishment and why it matters.]
[- Describe key accomplishment and why it matters.]
As well as, I wished to acknowledge some key gamers in making the above occur easily.
[- [Team Member Name]: Describe key accomplishment and why it issues.]
[- [Team Member Name]: Describe key accomplishment and why it issues.]
Thanks!
[Signature]
Use Case 8: Asking for Suggestions
Possibly you merely need to ask somebody in your community for suggestions. Whether or not they’re an trade professional, not too long ago interviewed or met with you, or labored on a challenge just like the one you are embarking on, suggestions might be extraordinarily helpful to your success — all you’ll want to do is ask for it.
Would respect your suggestions
Hello [First Name,]
I actually loved assembly you at [Event]. Your spectacular expertise and affect in [Industry] align with what I’m engaged on, [Project Name], at [Company Name].
I understand how busy you have to be, however I used to be questioning when you’d have a second to check out a part of [Project Name], if potential? Your ideas can be significantly appreciated.
Particularly, I am searching for any and all suggestions in these areas: [List Areas for Feedback].
Thanks a lot on your time and enter.
[Signature]
Use Case 9: After an Informational Interview
Whether or not you are searching for an internship, your first job out of faculty, or a place in a wholly new trade, chances are you’ll schedule an informational interview with somebody in your community to study extra in regards to the subject.
Informational interviews are an effective way to get recommendation from these already within the trade you are fascinated about coming into and to study from their experiences.
Thanks for sharing your recommendation and experience
Hello [First Name,]
Thanks a lot for taking outing of your busy schedule to satisfy with me in the present day and talk about [Industry or Company Name].
I loved studying extra about [Specific Thing You Learned] and listening to about your transition from undergrad into [Job Title].
Our dialogue confirmed my curiosity in [Industry]. I hope to keep up a correspondence as I start my journey towards a profession path just like the one you’ve got taken.
Thanks once more on your time and recommendation. I am going to let you understand how my interview with [Company Name] goes subsequent week!
Greatest,
[Signature]
Thank You for Assembly With Me Emails [Templates]
In a thanks follow-up electronic mail, describe concrete outcomes your contact helped you obtain. Then, categorical why that result’s significant.
One other rule is to pay it ahead. In return for his or her assist, you’ll be able to provide one thing helpful to the recipient. This may be an introduction or a related useful resource that exhibits your gratitude and that you are looking to assist, not for a one-way relationship.
Thought you would possibly like to satisfy [Name]
Hello [First Name,]
Thanks a lot for assembly with me in the present day. I actually loved our dialog and studying extra about what you do at [Company Name]. I actually appreciated all of your recommendation and tips about the right way to break into [Industry].
I truly simply met [Name of Contact] who runs the [Department Name] at [Company Name] and I feel you two would actually hit it off. She has an fascinating perspective that I feel you’d discover helpful. Can I make an intro?
Thanks once more on your time, and good luck along with your upcoming function launch! I hope to remain in contact and see you round quickly.
Greatest,
[Signature]
So good to satisfy you [Name]!
Hello [First Name,]
Thanks a lot for taking outing of your busy schedule to satisfy with me in the present day and talk about [Topic].
I loved studying extra about [Specific Discussion Point] and listening to extra about your expertise as a [Job Title].
Our dialogue confirmed my curiosity on this trade, and I hope to keep up a correspondence as I start my journey towards a profession path just like the one you’ve got taken.
Thanks once more on your time and recommendation.
Greatest,
[Signature]
Feeling [Insert Emotion]? Let me assist
Hello [First Name,]
Thanks a lot for assembly with me in the present day. It was nice to attach with you on [Topic]. I’m touching base once more with just a few sources that I feel can be useful as your corporation tries to [Outline Desired Results].
[Link 1]: [Explain Value of Asset]
[Link 2]: [Explain Value of Asset]
[Link 3]: [Explain Value of Asset]
If this isn’t a very good time for us to attach, I’d love for us to remain involved. Be at liberty to place a while on my calendar [Insert Link] so we will talk about this additional.
Greatest,
[Signature]
Following up about [something you discussed]
Hello [First Name,]
Thanks for taking the time to satisfy with me and talk about [the topic of the meeting]. I appreciated the prospect to share my concepts and to listen to your ideas.
I wished to comply with up on among the factors we mentioned. Particularly, I used to be fascinated about [mention a point or idea you took away from the meeting]. I feel this might be a helpful addition to our challenge, and would love to listen to what you assume.
Once more, thanks for the productive dialog, and I stay up for persevering with our collaboration.
Greatest regards,
[Your Name]
Thanks once more on your enter on [topic you discussed]
Hello [First Name,]
I simply wished to precise my thanks on your time earlier this week. Your insights and recommendations have been really helpful, and I respect your willingness to share them.
I particularly appreciated your perspective on [a specific point or issue mentioned in the meeting]. Your considerate evaluation actually helped make clear my considering on this matter.
Thanks once more on your time, and good luck along with your work on [project or topic]! I hope to remain in contact and see you round quickly.
Greatest,
[Signature]
Grateful on your time
Expensive [Recipient’s Name],
Thanks once more for taking the time to satisfy with me final week. Your suggestions and steerage have been invaluable, and I’m grateful on your insights.
I particularly appreciated your recommendations associated to [a particular topic or point discussed in the meeting]. I feel they’ll be instrumental in shifting our challenge in the suitable route.
Once more, thanks on your time and assist. I’m enthusiastic about working collectively, and I am going to maintain you up to date on [next steps or next meeting time].
Greatest regards,
[Your Name]
Take Your Networking to the Subsequent Stage
Your follow-up electronic mail may be the distinction between touchdown the subsequent spherical of interviews, connecting with a possible enterprise companion, or buying a brand new buyer.
Whether or not you attended a convention, enterprise assembly, or particular occasion, it is vital to succeed in out afterward to foster your relationship, reveal your worth, and categorical your gratitude.
So, assessment the templates above and start customizing your messages to develop your community.
This text was initially revealed in April 2020 and has been up to date for comprehensiveness.
