11 Hybrid Occasion Platforms to Host Your Subsequent Interactive Convention

December 6, 2022

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For about two years, the world was pressured to take the digital route. Now that we’re free to host in-person occasions once more, many occasion organizers, although, are selecting to go hybrid (in different phrases, internet hosting it in-person and nearly) over 100% in-person or digital occasions.

One of many principal causes is attain. By giving your target market the choice of attending the individual in individual or on-line, you could have the potential of reaching the most important variety of attendees.

Not solely does it give you the most effective of each worlds, however it may well additionally assist to scale back prices. You, for instance, can decide on a smaller venue which may work out cheaper and there’ll be much less touring too.

The problem, although, is to make sure that all attendees get the identical high quality expertise. With the assistance of one of many following high hybrid occasions platforms, you received’t have to fret that your distant attendees will really feel omitted. Not solely do these digital occasion software program options provide a great deal of engagement instruments, however they will even assist you to to trace and optimize the general attendee expertise from starting to finish.

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Prime 11 Hybrid Occasion Platforms:

11 Prime Hybrid Occasion Options

BigMarker has left a giant mark on its customers. On Capterra, a well-liked on-line software program opinions platform, it’s the best rated hybrid occasions software program resolution as of October 2022. What’s extra, it’s additionally made three of Capterra’s shortlists in 2022 and has been named as one of many rising favorites. To offer you a greater concept of simply how widespread it’s, a whole lot of merchandise have been analyzed, however lower than 10% made these shortlists.

Trusted and liked by big-name manufacturers similar to CNBC and Samsung, BigMarker can be utilized for numerous sorts of occasions and likewise made our listing of the greatest digital occasion platforms to take a look at. One of many standout options that make it such a well-liked resolution is that it gives a great deal of customization, similar to the power to create your individual on-brand cell app for the occasion.

Included in its plug-and-play package deal are a number of highly effective options so as to attain an even bigger viewers. Then, that can assist you work out which experiences delivered the most effective return on funding, it gives unified analytics.

Key options embrace:

Registration and attendee administration
Analytics and reporting
Reside Q&As and ask-me-anything classes
Submit-session surveys

Plans and pricing: BigMarker gives three plans that can assist you energy occasions and webinars: Fundamental, Enterprise, and Enterprise+. For extra particulars about their pricing, you’ll should request a quote through their web site.

Boasting greater than 1,100 opinions, Whova is the most-reviewed hybrid occasions software program resolution on Capterra. Not solely does it have over a thousand opinions behind its identify, nevertheless it has additionally received a number of awards, together with the Occasion Know-how Awards for 5 consecutive years.

From planning to networking to post-session evaluation, it simplifies the entire course of concerned in internet hosting a profitable, hybrid occasion. In truth, based on their web site, they may help you to save lots of as a lot as 60% extra time simply on logistics.

It has helped main manufacturers like LEGO, Hilton, and IKEA to arrange numerous sorts of occasions, together with commerce reveals, educational occasions, and festivals. Along with figuring out maintain their shoppers joyful, additionally they know which lead technology instruments to incorporate to make sure occasion sponsors take pleasure in a formidable ROI.

Key options embrace:

Focused messaging
A digital waiver resolution to assist shield you from legal responsibility
Analytics and insights
Q&As, polling, and different interactive on-line classes
Gamification

Plans and pricing: For more information concerning the plans and value, you’ll must get a worth quote on-line. You can even join a reside demo to expertise how their platform works in an actual on-line occasion.

Cvent is without doubt one of the oldest instruments on our listing. Based in 1999, approach earlier than hybrid and digital occasions have been a factor, they’ve managed greater than 5 million occasions.

Over time, the group behind Cvent has launched and refined their providing to assist advertising groups maximize their occasions’ income potential and simplify numerous phases of occasion administration. Not solely does it assist occasion planners to save lots of time, nevertheless it additionally helps to attach in-person and on-line attendees with interactive options.

One of many options that make it fairly distinctive to different software program options on our listing is that it additionally helps with venue sourcing. Along with having a listing of a whole lot of 1000’s of appropriate venues, it additionally consists of occasion diagramming software program that can assist you arrange your venue for a hybrid occasion.

One other space the place it shines is reporting. From registration to how attendees devour the content material, it gives a great deal of knowledge that can assist you perceive your in-person and digital audiences higher.

Key options embrace:

On-demand printing
AI-powered networking
Reside Q&As and polling

Plans and pricing: For particulars about their plans and pricing, you’ll must contact their gross sales group. You can even request a reside demo earlier than making any monetary commitments.

vFairs is without doubt one of the most reviewed and highest rated occasions platforms. It gives complete cell occasion expertise that can assist you arrange feature-packed, in-person, digital, or hybrid occasions. Not solely can you employ it to arrange numerous various kinds of occasions, nevertheless it additionally allows you to customise your occasion in order that it aligns together with your particular trade higher to create an much more memorable expertise.

Because of its helpful cell occasion app, you may create an built-in expertise for all of your totally different attendees. Plus, with the assistance of its white label options, you may customise the expertise to make sure that it’s on model.

Your sponsors will even profit. It, for example, consists of cell app banner advertisements that you should utilize to unlock much more sponsorship avenues.

One of many options that should be highlighted is its superior 3D graphics. By making use of its 3D visible designs and animation, you may create a really, immersive expertise for all.

Key options embrace:

Reviews and insights
Scannable QR codes
Attendee search
Group and personal textual content chat
Gamification

Plans and pricing: For pricing particulars and a product demo, you’ll must contact them by finishing an internet kind.

Webex Occasions by Cisco (beforehand referred to as Socio) streamlines end-to-end administration of digital, in-person and hybrid occasions for as much as 100,000 attendees. From digital agendas to banner advertisements to superior analytics, it gives an extended listing of instruments and options that advertising groups, occasions organizers, sponsors, and exhibitors can use to drive higher outcomes.

One of many options that stand out is its customization choices. It, for instance, allows you to create a branded registration shortly that accepts numerous sorts of tickets.

One other function that deserves particular point out is its occasion communities. Who mentioned that engagement alternatives ought to finish when the occasion concludes? With Webex Occasions, you may create networking communities for steady engagement. You’ll be able to, for instance, use topic-based discussions to spur engagement all all year long. Nevertheless, for those who’re joyful to deal with engagement at some point of the occasion solely, there are quite a few instruments on provide like polling, moderated Q&As, and gamification.

Identical to the registration course of, it’s also possible to utterly customise your on-line communities to align together with your model.

Key options embrace:

Skilled reside streaming
Polling, video rooms, and plenty of different engagement instruments
Lead technology instruments for sponsors
A cell occasion app

Plans and pricing: For a customized quote, you’ll must request pricing on-line.

Hopin is without doubt one of the extra established all-in-one occasions administration platforms that you should utilize to create immersive occasions, whether or not that shall be digital, in-person or each. Trusted by well-known names like Slack, Twitch, and TechCrunch, it may well assist you to with the planning and manufacturing phases.

Flexibility and ease of use are two of its core options. It doesn’t matter if you wish to appeal to solely a handful of attendees or plan a a lot larger occasion, it may well create immersive hybrid occasions of any measurement. Plus, to make sure that it stays intuitive at each step of the method, it gives a unified occasions platform from the place you may plan your expertise and join numerous audiences.

After internet hosting your occasion, it’s also possible to simply comply with up with attendees because of its lead retrieval options.

Key options embrace:

Multi-level ticketing
One-to-one and group networking
Excessive-quality streaming
Polls, chats, and Q&As

Plans and pricing: Hopin gives a free plan and three subscription plans. Pricing for hybrid occasions begins at $799 per thirty days when billed month-to-month, however for those who decide to be billed yearly, it can save you 15%.

Hubilo is a good platform that B2B software program and tech corporations can use to handle their hybrid occasions and conferences. Trusted by names like Coca-Cola and Verizon Media, it gives one platform that you should utilize for digital, in-person, and hybrid occasions.

If driving engagement is certainly one of your most essential objectives, Hubilo is without doubt one of the greatest platforms. In line with their web site, they provide the most important suite of engagement options that embrace interactive chats, integrations with social media, and surveys to say just a few. It additionally consists of gamification. By operating a contest, for instance, you may encourage attendance, participation, and networking.

One other function that deserves to be highlighted is its superior branding. From custom-made themes to branded URLs to banners, it allows you to add numerous parts to tie your occasion in together with your model.

Key options embrace:

A branded cell app
Attendee segmentation
Breakout rooms and lounges
Detailed analytics
Multilingual help

Plans and pricing: Hubilo gives two plans for hybrid occasions: Professional and Enterprise. For particulars about the associated fee, you’ll must contact their group instantly.

Whether or not you’re planning to host solely 100 members or a crowd 100 occasions the dimensions, SpotMe gives a strong and distinctive content material administration system. It’s trusted by 1000’s of entrepreneurs and leaders of Fortune 500 corporations that embrace names like Deloitte, Pfizer, and Johnson & Johnson.

It gives net and cell apps so as to attain your viewers wherever they really feel most snug, whether or not that’s on the sofa or on the bodily occasion venue. To ensure that networking can nonetheless happen seamlessly amongst in-person and digital attendees, you should utilize interest-based matchmaking. This fashion, like-minded attendees are positive to attach.

Key options embrace:

Reside captioning
Customizable, conversion-optimized registration pages
A built-in, real-time manufacturing monitoring system (RTPMS)

Plans and pricing: SpotMe gives 4 plans: Starter, Enterprise, Superior, and Enterprise. For more information about the associated fee, you’ll should contact them through their web site. It additionally gives a lot of manufacturing add-ons like reside interpretation you could try.

With Bizzabo, you may host numerous sorts of occasions, together with hybrid conferences. It’s an intuitive, award-winning occasion expertise working system that permits you to handle all the pieces conveniently through a single platform (aka its central Command Heart). Then, to make sure that you command everybody’s consideration, it consists of engagement instruments to maintain audio system, attendees, and sponsors glued to their screens and seats.

Knowledge additionally varieties a key half. You’ll at all times have statistics obtainable that can assist you make sense of what works.

Key options embrace:

Knowledge insights
Engagement instruments
Specialised chat channels

Plans and pricing: For more information about their totally different plans and their price, you’ll should contact them instantly. Additionally they provide a demo you could join to get a greater concept and really feel of its interface and performance.

In 2022 alone, Swapcard was used for a whole lot of hybrid occasions. It makes the change from absolutely digital or in-person to hybrid simple by providing instruments for all phases of the occasion.

Earlier than the official date of your occasion, attendees can use AI-powered matchmaking solutions to plan their very own schedule. In the course of the occasion, it may be used to arrange interactive experiences like Q&A classes that each in-person and distant audiences will take pleasure in.

Equally to a platform like Webex Occasions, Swapcard additionally allows you to maintain engagement even after the occasion has been wrapped up. You’ll be able to, for instance, create an on-demand content material library, a information feed, or messaging community to interact together with your attendees all all year long.

Whereas it’s an ideal software for digital and hybrid occasions, it’s particularly a good selection if the in-person a part of your occasion is vital. Not like many different instruments, additionally they have an onsite group obtainable that can assist you with in-person registration and to man the help desk.

Key options embrace:

A service group to supply in-person help for exhibitors and attendees
In-app and in-person contactless registration
Reside streaming
Lead retrieval
Attendance monitoring

Plans and pricing: It gives a Free plan for occasions with as much as 250 attendees. For mid-sized occasions, pricing begins at $588 per thirty days when billed yearly.

Whereas it’s probably the most highly effective software program options for operating in-person occasions (as its identify suggests), InEvent additionally features a digital and hybrid platform. Utilizing their digital foyer, you may be a part of your totally different classes, sponsors, cubicles, and conferences.

One among its core options is accessibility. With the assistance of instruments like captions and translations, you may appeal to a way more numerous viewers whereas selling inclusivity on the identical time.

Analytics and reporting is one other division the place it shines. You’ll be able to principally observe all the pieces. Plus, because of colourful graphs, all this information is offered in a format that’s simple to digest.

That mentioned, it’s not the most cost effective resolution. So, it’s higher fitted to larger manufacturers that rely closely on occasions.

Key options embrace:

Multilingual translations and subtitles
Excessive-quality streaming
Constructed-in registration programs
Analytics and reporting

Plans and pricing: For the power to run digital and hybrid occasions, it gives an annual subscription that begins from $9,990.

Wrapping Issues Up

With the proper platform, there’s no purpose why a hybrid occasion can’t ship an unforgettable expertise to each in-person attendees and distant attendees. Whilst you’re looking for a software that can allow you to plan your occasion in minutes, it ought to have the ability to encourage engagement for lengthy after the occasion has been wrapped up. So, remember to pay particular consideration to its engagement options on provide.

Additionally, contemplating that some attendees will select to attend nearly due to potential obstacles posed by attending in-person, you’ll wish to search for a platform that prioritizes accessibility. In spite of everything, one of many principal perks of selecting hybrid over in-person is you could appeal to an even bigger crowd.